GL Accounts

The GL Account Code is a ten-character code used in posting locally-maintained transactions.

From System Management, select Collection > GL Accounts from the GL Settings for Recovery Accounts group on the Configure tab. A list of GL Accounts currently configured in Elements is displayed.

On this page administrators can create, edit or delete GL Account Codes.

Creating a GL Account Code

To create a new GL Account Code, click New. A new row appears in the list of codes.

Enter a unique code for the GL account.

Any alphanumeric string with a maximum of ten characters can be used. All letters are saved in upper case.

Enter a unique description of the GL account code and ensure the Active check box is selected. When finished, click the Save link. Click Cancel to disregard creating the code.

Editing a GL Account Code

To edit a GL Account Code, click the Edit link next to the desired code.

Edit the description as desired.

The Code cannot be edited.

When finished, click Save. Click Cancel to disregard any changes.

Deleting a GL Account Code

To delete a GL Account Code, click the Delete check box next to the desired code and click Delete.

A prompt appears to confirm the deletion. Click OK to delete the code. Click Cancel to disregard the deletion.

GL Accounts that are linked to existing transactions are not deleted - they are made inactive. Inactive GL Accounts cannot be applied to new transactions but are used, as appropriate, in GL reports and extracts.